Bibliographic Standards Committee

Contents:

5A. Preliminary rule

5B. Extent

5C. Illustration

5D. Size and format

5E. Accompanying materials

Contents:

1.5A. Preliminary rule

1.5B. Extent of Item (including specific material

designation)

1.5C. Other physical details

1.5D. Dimensions

1.5E. Accompanying materials

AACR2 2.5. Physical Description Area

Contents:

2.5A. Preliminary rule

2.5B. Number of volumes and/or pagination

2.5C. Illustrative matter

2.5D. Dimensions

2.5E. Accompanying material

· DCRB concordance states that DCRB 5 is parallel to AACR2 1.5. Rather, it is a combination of AACR2 1.5 and 2.5.

· DCRB subheading designations vary from AACR2, but are more precise and appropriate to material

· Revise DCRB concordance to reflect relationship to AACR2 1.5 and 2.5

· DCRB subheading designations should be maintained 

5A1. Punctuation

For instructions on the use of spaces before an after prescribed punctuation, see 0E.

Begin this area with a new paragraph.

Precede an illustration statement by a colon.

Precede the size by a semicolon.

Enclose a statement of format in parentheses.

Precede a statement of accompanying materials by a plus sign.

Enclose physical details of accompanying material in parentheses.

2.5A1. Punctuation

For instructions on the use of spaces before and after prescribed punctuation, see 1.0C.

Precede this area by a full stop, space, dash, space or start a new paragraph.

Precede details of illustrations by a colon.

Precede dimensions by a semicolon.

Precede each statement of accompanying material by a plus sign.

Enclose physical details of accompanying material in parentheses.

AACR2 1.5A Preliminary rule

AACR2 1.5A1. Punctuation

For instructions on the use of spaces before and after prescribed punctuation, see 1.0C

Precede this area by a full stop, space, dash, space, or start a new paragraph.

Precede other physical details (i.e., other than extent or dimensions) be a colon.

Precede dimensions by a semicolon.

Precede each statement of accompanying material by a plus sign.

Enclose physical details of accompanying material in parentheses

· DCRB concordance states that DCRB 5A1 is parallel to AACR2 1.5A1. It is also parallel to AACR2 2.5A1.

· DCRB and AACR2 virtually identical, but for minor differences in phrasing.

· DCRB requires this area be started with a new paragraph, while AACR2 give this as an alternative.

· AACR2 uses multiple plus signs when a variety of materials accompany the item. DCRB's use of "a statement of accompanying material," vs. AACR2's "each statement of accompanying material" suggests that DCRB uses only a single plus sign regardless of the variety of accompanying materials. DCRB's examples in 5E reinforce this.

· Some of DCRB's usage is inconsistent.

· Revise DCRB concordance

· For DCRB "Begin this area with a new paragraph" replace with "Start this area with a new paragraph."

· For DCRB "Precede an illustration statement by a colon" replace with "Precede a statement of illustration by a colon."

· For DCRB "Precede the size by a semicolon," replace with "Precede a statement of size by a semicolon."

· For DCRB "a statement of accompanying material," replace with "each statement of accompanying material."

Take information for this area from the publication itself

Take information for this area from any source. Take explicitly or implicitly stated information from the item itself. Enclose information in square brackets only when specifically instructed by the following chapters.

· AACR2 in this instance applicable to a broad range of material

· AACR2 clearer in its direction

· Tighten up DCRB in accordance with AACR2.

· Add direction: " Enclose information in square brackets only when specifically instructed by the following chapters." 

DCRB 5B. Extent

Publications in One Physical Unit

DCRB 5B1. General

Give the complete number of leaves, pages, or columns in accordance with the terminology suggested by the volume (or other physical unit) itself. Describe a volume with leaves numbered on both sides, or with leaves unnumbered and printed on both sides, in terms of pages. Describe a volume with leaves numbered on one side only, or with leaves unnumbered and printed on one side only, in terms of leaves. When the leaves of a pre-1801 volume are numbered and printed on one side only, state this fact in a note. Describe in terms of columns a volume so numbered when it is printed with more than one column to the page. When a publication contains sequences of leaves and pages, or pages and columns, or leaves and columns, record each sequence in its appropriate terms.

Giving the "complete number" as stated above means giving the number on the last numbered page or leaf of each numbered sequence as the basic statement of extent, with an necessary additions according to succeeding rules, e.g., 5B3, for the addition of unnumbered pages or leaves. Give arabic and roman numerals as they appear in the publication. Give roman numerals uppercase or lowercase as they appear. When the pages or leaves are lettered rather than numbered, give the first and last letters followed by the word or abbreviation indicating pages or leaves. Use arabic numerals to designate pages, etc., that are numbered in words or in characters other than arabic or roman.
 
 

x, 32 p., 86 leaves

lxiij, [1] p.

XII, 120 leaves

381 columns

a-h p.
 
 

99 p.

Note: Pages numbered in words "one" to "ninety-nine"
 
 

AACR2 2.5B Number of volumes and/or pagination

AACR2 2.5B1

Give the number of pages or leaves in a publication in accordance with the terminology suggested by the volume. That is, describe a volume with leaves printed on both sides in terms of pages; describe a volume with leaves printed on only one side in terms of leaves; and describe a volume that has more than one column to a page and is numbered in columns in terms of columns.

If a publication contains sequences of leaves and pages, or pages and numbered columns, or leaves and numbered columns, record each sequence.* Describe a volume printed without numbering in terms of leaves or pages, but not of both. For the treatment of plates, see 2.5B10. Describe a broadside as such. Describe a single sheet (folded or not) as sheet. Describe a case or portfolio as such.
 
 

AACR2 2.5B2

Give the number of pages, leaves, or columns in terms of the numbered or lettered sequences in the volume. Give the last numbered page, leaf, or column in each sequence* and follow it with the appropriate term or abbreviation.
 
 

327 p.

321 leaves

381 columns

xvii, 323 p.

27 p., 300 leaves

1 broadside

1 sheet

1 portfolio
 
 

Give pages, etc., that are lettered inclusively in the form A-K p., a-d leaves, etc. Give pages, etc., that are numbered in words or characters other than arabic or roman in arabic figures.
 
 

A-Z p. (pages lettered: A-Z)

32 p. (pages numbered in words)
 
 

* A sequence of pages or leaves is: (1) a separately numbered group of pages, leaves, etc.; (2) an unnumbered group of pages, etc., that stands apart from other groups in the publication; or (3) a number of pages or leaves of plates distributed throughout the publication.
 
 

AACR2 2.17A1

In recording the pagination of single volume or multivolume (see 2.5B) early books, etc., give each sequence of leaves, pages, or columns in the terms and form presented in the item. If the volume is printed in pages but numbered as leaves, give the numbering as leaves. If required, give more precise information about pagination, blank leaves, or other aspects of collation, by either expanding the statement of extent (if this can be done succinctly) or making a note.
 
 

xi, 31 p.

XII, 120 leaves

x, 32 p., 90 leaves

xi, [79] leaves

[160] p.

40 leaves, [8] p.

Describe broadsides as such and other single sheets as sheets.
 
 

1 broadside

1 sheet

[2] sheets

VIII sheets

· AACR2 2.5B1 concerned only with stated extent. DCRB 5B1 concerned with actual total extent.

· AACR2 2.5B1 determines taxonomy of material (leaf vs. page) by existence of printing on one or both sides. DCRB 5B1 determines taxonomy of material first by system of numeration used, then by presence of printing on one or both sides. Avoids the problem in AACR2 2.5B1 of being required to designate a foliated leaf printed on both sides as a page (though this is corrected in AACR2 2.17A1).

· AACR2 2.5B1 and 2.5B2 treat taxonomy and numeration as separate items. DCRB 5B1 folds both into same rule.

· "Complete number of leaves, pages, or columns ." in DCRB 2.5B1 should be revised to "Total number of leaves, pages, or columns ."

· DCRB 5B1 should be divided into 2 rules (as AACR2 2.5B1/2.5B2) treating taxonomy and numeration separately.
 
 

For a normally imposed single-folded sheet (i.e. 4-page) sheet, give the statement of extent in the same manner as for a volume. Apply this rule even if only one of the four pages is printed. See 5B14-5B15 for all other single-sheet publications.

See text above at "Describe broadsides as such and other single sheets as sheets."

· DCRB p. 79 states that there is no comparable rule to DCRB 5B2, but AACR2 2.17A1 covers this situation.

· As AACR2 defines "sheet" such an item would be described as "1 sheet." DCRB is vague here: it seems to suggest that it should be described (if printing exists on all sides) as "1 vol. (4 p.)" ? What DCRB 5B2 actually addresses is the instance of a single bifolium and attempts to convey the idea of conjugacy by describing its "extent in the same manner as for a volume."

· DCRB 5B2 should be folded into 5B1 as it treats taxonomy. It should not use the term "sheet," but "bifolium" instead: i.e., "Describe a normally imposed single-folded sheet, regardless of whether printing exists on one or all four sides, as a bifolium."

· DCRB 5B2 should be replaced by the second half of a divided 5B1 treating numeration, where a bifolium should be described as, e.g. "1 bifolium (2 leaves)" or "1 bifolium (4 p.)."

When unnumbered pages or leaves (printed or blank) are not included in a sequence of pagination or foliation, count them according to the terms used to describe the rest of the publication or the part of the publication with which they are associated. In ambiguous cases count them as leaves when they are all printed on one side only; otherwise generally count them as pages. Use arabic numbers within square brackets. do not count possible blank leaves wanting according to signature count and not know to exist in other copies. For works published before 1801 (and optionally for other works), include in the count blank leaves at the beginning or the first gathering or at the end of the final gathering when they are present in a copy in hand or known to be present in other copies.
 
 

[8], 328 p.

[2], 328, [6] p.

iii, [1], 88 p.
 
 

64 p., [2], 16 leaves

(The unnumbered leaves introduce the following section)
 
 

(The unnumbered pages are not closely associated with either adjacent section and one or more are printed on a verso)
 
 

[2], 40 p.

(Publication is numbered 3-40 and has four unnumbered at the beginning)
 
 

200, [8], 201-232 p.
 
 

If the number of blank pages or leaves is small, optionally supply a correction instead, as instructed in 5B7

Disregard unnumbered sequences, unless such a sequence constitutes the whole (see 2.5B7) or a substantial part (see also 2.5B8) of the publication, or unless an unnumbered sequence includes pages, etc., that are referred to in a note. When recording the number of unnumbered pages, etc., either give the estimated number preceded by ca., without square brackets, or enclose the exact number in square brackets.
 
 

8, vii, ca. 300, 73 pp.

33, [31] leaves

[8], 155 p.

Note: Bibliography: 6^th prelim. page
 
 

Disregard unnumbered sequences of inessential matter (advertising, blank pages, etc.)
 
 

AACR2 2.5B7

If the pages or leaves of a volume are unnumbered and the number of pages or leaves is readily ascertainable, give the number in square brackets. If the number is not readily ascertainable, estimate the number of pages or leaves and give that estimated number without square brackets and preceded by ca.
 
 

[93] p.

[55] leaves

ca. 600 p.

ca. 300 leaves
 
 

AACR2 2.5B8

If the volume has complicated or irregular paging, give the pagination using one of the following methods:
 
 

a) Give the total number of pages or leaves (excluding those which are blank or contain advertising or other inessential matter) followed by in various pagings or in various foliations.
 
 

1000 p. in various pagings

256 leaves in various foliations
 
 

b) Give the number of pages or leaves in the main sequences of the pagination and add the total number, in square brackets, of the remaining variously paged sequences.
 
 

226, [44] p.

366, 98, [99] p.
 
 

c) Give 1 v. (various pagings), 1 case, or 1 portfolio, as appropriate.
 
 

AACR2 2.17A1

See text above. Includes "blank leaves, or other aspects of collation, by either expanding the statement of extent (if this can be done succinctly) or making a note."

· AACR2 2.5B3 disregards unnumbered sequences, unless they constitute the whole or a significant portion of the item, which is the reason for the ancillary rules 2.5B7 and 2.5B8. DCRB 5B3 includes all unnumbered sequences. Again, AACR2 is seeking to identify printed matter, not structure, whereas DCRB is concerned with identifying structure.

· AACR2 2.5B3 disregards "unnumbered sequences of inessential matter (advertising, blank pages, etc.)." DCRB 5B3 includes blanks and advertising

· DCRB 5B8 "Lack of numbering" is parallel to AACR2 2.5B7. They both deal with blank or unnumbered pages/leaves. But as AACR2 2.5B7 is ancillary to AACR2 2.5B3 only because of AACR2's concern with content over structure, there is no need for DCRB to reflect this arrangement. DCRB 5B8 should be folded into DCRB 5B3.
 
 

Include errata leaves (but not errata slips) in the extent statement whether or not they are conjugate with another leaf of the publication. Mention the presence of errata leaves and errata slips in a note (cf. 7C16)
 
 

136, [2] p.

Note: Errata on p. [137]

· There is no AACR2 analogue. Errata leaves would be considered "inessential matter" according to AACR2 2.5B3 -- so long as they were unnumbered.

· Fold DCRB 5B4 into a newly created second half of DCRB 5B1 on how to count leaves, i.e., "count even errata leaves ."
 
 

For pages containing only advertisements, make a concise mention of them in the statement of extent when they clearly belong to the publication. This is the case when they:
 
 

are included in the pagination;

or are printed on the pages of an initial or final gathering;

or are printed on a separate gathering issued within a publisher's binding;

or are known to be present in other copies.
 
 

124 p. (p. 119-124 advertisements)
 
 

121, [3] p.

Note: advertisements on p. [1-3] at end
 
 

124, 8 p.

(Advertisements printed on continuously signed final gathering, or printed on a separate gathering issued within publisher's binding, or known to be present in other copies)

· There is no AACR2 analogue. Advertisements are considered "inessential matter" according to AACR2 2.5B3 -- so long as they are unnumbered.

· Advertisements are very much like errata leaves in terms of counting. DCRB 5B5, along with DCRB 5B4, should be folded into a newly created second half of DCRB 5B1 on how to count leaves, i.e., "count even advertisements ."
 
 

When the numbering within a sequence changes (e.g., from roman to arabic numerals), give each differently numbered part of the sequence.
 
 

xii, 13-176 p.

(Publication is numbered [i]-xii, 13-176)
 
 

When the publication has duplicate sequences of paging, as is sometimes the case with publications having parallel texts, give both pagings and make an explanatory note.
 
 

xii, [1], 35, 35, [1] p.

Note: Opposite pages bear duplicate numbering
 
 

When a volume has groups of pages numbered in opposite directions, as is sometimes the case with publications having texts in two languages, give the pagings of the various sections in order, starting from the title page selected for cataloging. If necessary, make a note clarifying the situation.
 
 

ix, [1], 155, [1], 126, x p.

Note: In English and Hebrew
 
 

When a volume has a pagination of its own and also bears the pagination of a larger publication of which it is a part, give the paging of the individual volume in this area and the continuous paging in a note.
 
 

328 p.

Note: Pages also numbered 501-828
 
 

When the pages, leaves, or columns of a publication are numbered as part of a larger sequence (e.g., one volume of a multivolume publication) or the copy appears to be an incomplete part of a whole (see also 5B12 for incompleteness at end), give the number of the first and last numbered page, leaf, or column. Generally precede the numbers with the word of abbreviation indicating pages, leaves, or columns.
 
 

leaves 81-94

p. 713-797

(Fragments, detached from larger work)
 
 

But: [2], 713-797, [1] p.

(A complete publication, such as an offprint, issued separately with this pagination)
 
 

a) Give the total number of pages or leaves followed by "in various pagings" or "in various foliations."
 
 

256 leaves in various foliations
 
 

b) When one of the sequences is clearly the main sequence, give the main sequence and the total number of other pages or leaves.
 
 

416 p., 98 p. in various pagings
 
 

c) Give one of the designations used for publications issued in more than one physical unit (cf. 5 B16)
 
 

1 v. (various pagings)
 
 

When one of these alternative methods is employed, optionally give all of the sequences in a note.
 
 

If the numbering within a sequence changes (e.g., from roman to arabic numerals), ignore the numbering of the first part of the sequence.
 
 

176 p.

(Pages numbered: i-xii, 13-176)
 
 

AACR2 2.5B6

If the pages, etc., are numbered as part of a larger sequence (e.g., one volume of a multivolume publication) or if the item appears to be incomplete (see also 2.5B16), give the first and last numbers of the pages or leaves, preceded by the appropriate term or abbreviation
 
 

leaves 81-149

p. 713-797
 
 

AACR2 2.5B8

If the volume has complicated or irregular paging, give the pagination using one of the following methods:
 
 

a) Give the total number of pages or leaves (excluding those which are blank or contain advertising or other inessential matter) followed by in various pagings or in various foliations.
 
 

1000 p. in various pagings

256 leaves in various foliations
 
 

b) Give the number of pages or leaves in the main sequences of the pagination and add the total number, in square brackets, of the remaining variously paged sequences.
 
 

226, [44] p.

366, 98, [99] p.
 
 

c) Give 1 v. (various pagings), 1 case, or 1 portfolio, as appropriate.
 
 

AACR2 2.5B13

If the paging is duplicated, as is sometimes the case with books having parallel texts, give both pagings and make an explanatory note (see 2.7B10)
 
 

xii, 35, 35 p.

Note: Opposite pages bear duplicate numbering
 
 

AACR2 2.5B14

If a volume has a pagination of its own and also bears the pagination of a larger work of which it is a part, give the paging of the individual volume in this area and give the continuous paging in a note (see 2.7B10)
 
 

328 p.

Note: Pages also numbered 501-828
 
 

AACR2 2.5B15

If the volume has groups of pages numbered in opposite directions, as is sometimes the case with books having texts in two languages, give the pagings of the various sections in order, starting from the title page selected for cataloguing.
 
 

ix, 155, 127, x p.

· AACR2 2.5B5 does not record changes in style of numeration within a continuous sequence; para. 1 of DCRB 5B6 does.

· AACR2 2.5B13 agrees with para. 2 of DCRB 5B6.

· AACR2 2.5B15 agrees with para. 3 of DCRB 5B6.

· AACR2 2.5B14 agrees with para. 4 of DCRB 5B6.

· AACR2 2.5B6 agrees with para. 5 of DCRB 5B6.

· DCRB para. 6 gives up to 3 sequences of numbered and up to 5 sequences of numbered and unnumbered pages or leaves, before following one of the methods given in AACR2 2.5B8. However, DCRB provides as an option recording complex sequences of numeration in a note.

· AACR2 2.5B8, para. b, encloses variously numerated sequences other than the main sequence in square brackets. DCRB, 5B6 para. 6, method b, does not enclose this value in square brackets, but seems instead to be following AACR2 2.5B8, para. a. DCRB should at this point, however, give this value in square brackets.

· DCRB, 5B6, para. 6, method b should enclose total number of pages or leaves other than the main sequence (NB a cumulative number) in square brackets to accord with AACR2 2.5B8, para. b.

When it is desired to give more precise information about pagination or foliation, blank pages or leaves, or other aspects of collation, either expand the extent statement (if this can be done succinctly) by adding information within parentheses after the statement of extent, or use the note area (see 7C10)
 
 

91, [1] leaves (the last leaf blank)

215 p. (p. [205]-[206] blank)
 
 

vi, 744, [2] p.

Note: LC copy: Several leaves are cancels; leaves page-numbered 105-106 and 539-540 are cancellanda, with the corresponding canellantia between p. 742 and p. 743
 
 

xiv, 823 [i.e. 328] p.

Note: Page 328 wrongly numbered 823
 
 

252 [i.e. 264] p.

Note: Numbers 221-232 are repeated in pagination
 
 

(Same numbering as in preceding example)

If the number printed on the last page or leaf of a sequence does not represent the total number of pages or leaves in that sequence, let it stand uncorrected unless it give a completely false impression of the extent of the item, as for instance, when only alternate pages are numbered or when the number on the last page or leaf of the sequence is misprinted. Supply corrections in such cases in square brackets.
 
 

48 [i.e. 96] p.

329 [i.e. 392] p.

· AACR2 2.5B4 corresponds to para. 2 of DCRB 5B7. In AACR2 if the printed numeration is incorrect or misleading, correction is not made unless such an extent as given misrepresents the item. DCRB requires correction.

· AACR2 2.17A1 corresponds to para. 1 of DCRB 5B7, allowing for parenthetical qualification of extent or a note.

· None
 
 

If the whole volume is unpaginated or unfoliated, count the pages or leaves and give the total in arabic numerals within square brackets. State the total in terms of pages or leaves, but not of both. Begin the count with the first page or leaf of the first gathering and end the count with the last page or leaf of the last gathering, as instructed in 5B3. Count all blank pages or leaves.
 
 

[104] p.

[88] p.

If the pages or leaves of a volume are unnumbered and the number of pages or leaves is readily ascertainable, give the number in square brackets. If the number is not readily ascertainable, estimate the number of pages or leaves and give that estimated number without square brackets and preceded by ca.
 
 

[93] p.

[55] leaves

ca. 600 p.

ca. 300 leaves

· AACR2 2.5B7 requires that the number of pages/leaves be specified only if readily obtainable (i.e., items under 100 pages?), otherwise an estimated number may be given. DCRB requires that all pages/leaves be counted, whether blank or not. NB no mention of advertising or errata here.
 
 

· DCRB 5B8, as mentioned above, should be folded into a new established second half of DCRB 5B3 on counting.
 
 

Give the number of leaves or pages of plates at the end of the sequence(s) of pagination or foliation, whether the plates are found together or distributed throughout the publication. Give the number even when there is only one plate. Count a double plate (a plate folded at the inner margin) as two leaves. Count unnumbered leaves or pages of plates without regard for the terms used to describe the rest of the publication (accordingly, leaves of plates may follow sequences of pages and pages of plates may follow sequences of leaves).
 
 

246 p., 24 leaves of plates
 
 

246 p., [12] p. of plates

(Plates are printed on rectos and versos of 6 leaves)
 
 

246p., 38 leaves of plates, 24 p. of plates
 
 

When a volume contains a mixture of unnumbered leaves and pages of plates, give the number either in terms of leaves or of pages. Treat printed on leaves that are not an integral part of any gathering as leaves or pages of plates. Do not treat any illustrated title page (including an engraved title page) as a plate (cf. 5C1)

Give the number of leaves or pages of plates (see Glossary, appendix D) at the end of the sequence(s) of pagination, whether the plates are found together or distributed throughout the publication, or even if there is only one plate. If the numbering of the leaves or pages of plates is complex or irregular, follow the instructions in 2.5B8
 
 

246 p., 32 p. of plates
 
 

xiv, 249, p., [12] leaves of plates
 
 

x, 32, 73 p., [1] leaf of plates
 
 

xii, 24 p., 212, [43] leaves of plates
 
 

If the volume contains both leaves and pages of plates, give the number in terms of whichever is predominant.
 
 

323 p., [19] p. of plates

(Contains 16 pages and 3 leaves of plates)

· AACR2 2.5B10 accords with DCRB 5B9

· None
 
 

Describe folded leaves as such.
 
 

122 folded leaves

230 p., 25 leaves of plates (some folded)

Described folded leaves as such
 
 

122 folded leaves

230 p., 25 leaves of plates (some folded)

25 folded leaves of plates

· AACR2 2.5B11 accords with DCRB 5B10

· None
 
 

Count numbered double leaves (with fold at either top or fore edge) as pages or as leaves according to their numbering. Count unnumbered double leaves as pages (2 printed pages per double leaf) or as leaves (1 printed page per double leaf). Always indicate the presence of double leaves in a note.
 
 

[36] p.

Note: Printed on double leaves
 
 

[18] leaves

Note: Printed on 18 double leaves

If numbered pages or leaves are printed on a double leaf (e.g., books in the traditional oriental format), give them as pages or leaves according to their numbering. If they are unnumbered, count each double leaf as two pages.

· AACR2 2.5B12 accords with DCRB 5B11, except that in the case of unnumbered double leaves AACR2 requires that they be counted as pages, while DCRB gives option of also counting them as leaves.

· None
 
 

When a volume or an individual sequence of pages or leaves with a volume lacks page of leaves at its end -- or an unpaginated or unfoliated volume of sequence lacks any pages or leaves -- and the paging or foliation of a complete copy cannot be ascertained, give the number of the last numbered or unnumbered page or leaf followed by "+ p." or "+ leaves." Make a note of the imperfection.
 
 

xxiv, 178+ p.

Note: LC copy imperfect: all after p. 178 wanting
 
 

Note: LC copy imperfect: one of more prelim. leaves (inc. t.p.) wanting
 
 

If the last part of a publication is missing and the paging of a complete copy cannot be ascertained, give the numbers of the last numbered pate followed by + p. Make a note of the imperfection (see 2.7B20)
 
 

xxiv, 179 + p.

Note: Library's copy imperfect: all after p. 179 wanting
 
 

· AACR2 2.5B15 accords with DCRB 5B12, though DCRB is more precise.

· AACR2 2.5B15 interposes a space between the numeration and the "+" in its example. DCRB gives no space in its examples.

· None
 
 

For all loose-leaf publications that are designed to receive additions, give the number of volumes followed by "(loose-leaf)."

For loose-leaf publications that are designed to receive additions, give the number of volumes followed by (loose-leaf).
 
 

1 v. (loose leaf)

3 v. (loose leaf)

· AACR2 2.5B9 and DCRB 5B13 are virtually identical, but for the use of "all" in DCRB and quotation marks where AACR2 uses italics for loose-leaf.

· DCRB 5B13 should be revised to match AACR2 2.5B9 exactly, also providing examples.
 
 

For a publication in a single physical unit other than a volume (e.g., a sheet, a roll, a case, or a portfolio), use an appropriate designation ("sheet," etc.) preceded by the arabic numeral 1. When adding a statement of pagination or foliation, place it in parentheses following the designation.
 
 

1 portfolio (26 sheets)

If volume is not appropriate for a multipart item, use one of the following terms.
 
 

Parts. Use for bibliographic units intended to be bound several to a volume, especially if so designated by the publisher.

Pieces. Use for items of varying character (e.g., pamphlets, broadsides, clippings, maps) published, or assembled for cataloguing, as a collection.

Portfolio(s). Use for containers holding loose papers, illustrative materials, etc. A portfolio usually consists of two covers joined together at the back and tied at the front, top, and/or bottom.
 
 

· AACR2 2.5B18 is only roughly equivalent to DCRB 5B14.

· DCRB 5B14 treats taxonomy. It should be folded into 5B3.
 
 

For a publication consisting of a single-sheet designed to be used unfolded (whether issued folded or unfolded), add a statement of pagination based on the number of pages printed, generally not counting blanks, as follows:
 
 

1 sheet (2 p.)

(Sheet of any size printed on both sides, numbered)
 
 

(Sheet of any size printed on both sides, unnumbered)
 
 

(Folded sheet with title and colophon printed as 2 pages on "outside"; all text printed as one page occupying the entire "inside")
 
 

(Broadside or other sheet printed on one side, numbered)
 
 

(Broadside or other sheet printed on one side, unnumbered)
 
 

1 folded sheet ([8] p.)

(A folder with 4 pages printed on each side of the sheet)
 
 

1 folded sheet ([5] p.)

(A folder with 4 pages printed on one side of the sheet and one page on the other side, which is three-fourths blank. If desired, the arrangement of printed and blank pages may be explained in a note)
 
 

· This rule seems to be addressing complicated folds such as map or accordion folds. If so, the rule should state this more explicitly.

· If analysis is correct, this rule should state more clearly the type of folds it is addressing
 
 

PUBLICATIONS IN MORE THAN ONE PHYSICAL UNIT
 
 

When a publication is issued in more than one physical unit, give the appropriate designation preceded by an arabic number indicating the number of such units. Exclude accompanying material from the numbering (see 5E)
 
 

3 v.

2 portfolios

6 sheets (versos blank)
 
 

When a publication has been issued in fascicles intended to be bound into one or more physical units, give the number of pages, leaves, or volumes appropriate to its final form, with a note indicating that it was issued in fascicles.
 
 

When the number of physical units in which a publication is bound differs from the number in which it was actually issued, state this fact in a note (see 7C18)
 
 

6 v.

Note: LC copy bound in 3 v.

AACR2 2.5B17

Give the number of volumes of a printed monograph in more than one physical volume.
 
 

3 v.
 
 

AACR2 2.5B19

If the number of bibliographic volumes differs from the number of physical volumes, give the number of bibliographic volumes followed by in and the number of physical volumes.
 
 

8 v. in 5
 
 
 
 

· Last para. of DCRB 5B16 addresses bibliographic volumes vs. physical bound volumes, but does not make this clear. This part of the rule is really parallel to AACR2 2.5B19, but DCRB concordance states that the whole is parallel to AACR2 2.5B17.

· Second para. in DCRB 5B16 should have an example

· Why does DCRB not give the direction to record this situation as, e.g., "6 v. in 3"? This would be more clear. The rule should direct the statement to be set up with the number of bibliographic volumes followed by the number of bound physical bound volumes (as AACR2 2.5B19).

· Last para. of DCRB 5B16 should be moved to DCRB 5B17
 
 

When the number of physical units in which a publication is actually issued differs from the numbering of the publication, state this fact in a note, unless the numbering of the publication is given in a contents note.
 
 

5 v.

Note: Vols. numbered 1, 2A, 2B, 2C, 3
 
 

5 v.

Note: The title page of the 5^th vol. bears the designation "Bde. 5-8"
 
 

If the number of bibliographic volumes differs from the number of physical volumes, give the number of bibliographic volumes followed by in and the number of physical volumes.
 
 

8 v. in 5

· See discussion of DCRB 5B16. DCRB 5B17 is not really parallel with AACR2 2.5B19 as stated in the DCRB concordance. It is really parallel with the last para. of DCRB 5B16.

· DCRB 5B17 is a variation of the last para. of DCRB 5B16

· Move last para. of DCRB 5B16 here.
 
 

Use the term "pieces" as the designation for items of varying character (e.g., pamphlets, broadsides, clippings, maps) published as a collection, or assembled as a collection by the library. If desired, itemize or describe the pieces in the note area.
 
 

ca. 6700 pieces

Note: Pamphlets, broadsides, leaflets, manuscripts, photographs, etc. issued in several different countries
 
 

If volume is not appropriate for a multipart item, use one of the following terms.
 
 

Parts. Use for bibliographic units intended to be bound several to a volume, especially if so designated by the publisher.

Pamphlets. Use for collections of pamphlets bound together or assembled in a portfolio for cataloguing as a collection.

Pieces. Use for items of varying character (e.g., pamphlets, broadsides, clipping, maps) published, or assembled for cataloguing, as a collection.

Case(s). Use for either boxes containing bound or unbound material or containers of fascicles.

Portfolio(s). Use for containers holding loose papers, illustrative materials, etc. A portfolio usually consists of two covers joined together at the back and tied at the front, top, and/or bottom.
 
 

· DCRB applies only to the third para. in AACR2. Other physical units addressed elsewhere.

· DCRB should instead use the same term as applied by APPM: "items."
 
 

When the pagination of the publication in more than one physical unit is continuous, give the pagination in parentheses after the number of units.
 
 

8 v. (894 p.)
 
 

Do not use the physical description area to record preliminary sequences unless on the first volume contains such a sequence. A complete record of sequences may be given in a note.
 
 

3 v. (xx, 804 p.)

(Preliminaries are in v. 1 only)
 
 

3 v. (804 p.)

Note: Vol. 1: xx, 202 p.; v. 2: xx, 203-512 p.; v. 3: xxi, [1], 513-804 p.
 
 

If a set of volumes is continuously paged, give the pagination in parentheses after the number of volumes. Ignore separately paged sequences of preliminary matter in volumes other than the first.
 
 

2 v. (xxxxi, 999 p.)

3 v. (xx, 800 p.)

(Pages numbered: xx, 1-201; xx, 202-513; xxi, 514-800)
 
 

· DCRB follows ACCR2, but is more clearly stated

· None
 
 

When the pagination of a publication in more than one physical unit is not continuous, optionally give the pagination of each unit either in parentheses after the number of units or in a note.
 
 

2 portfolios (12, 18 leaves)

5 v. (32, 36, 48, 36, 18 p.)

3 v. (v, [1], 31, [1]; vi, 32; iii, [1], 49, [1] p.)
 
 

Note: Vol. 1: v, [1], 31, [1] p.; v. 2: vi, 32 p.; v. 3: iii, [1], 49, [1] p.
 
 

Optional addition. If the volumes in a multivolume set are individually paged, give the pagination of each volume in parentheses after the number of volumes.
 
 

2 v. (xvi, 329; xx, 412 p.)

· DCRB follows AACR2, but with more detailed explanation.

· DCRB not clear on the use of "," vs. ";" to separate numeration of individual volumes.

· DCRB should use ";" consistently to separate numeration of individual volumes.
 
 

When a publication planned in more than one physical unit has been discontinued, or appears to have been discontinued, describe the incomplete set as appropriate (i.e., give paging for a single volume or the number of volumes for multiple volumes). Make an explanatory note.
 
 

2 v.

Note: No more published?
 
 

627 p.

Note: Vol. 2 was never published

If a publication was planned to be in more than one volume, but not all have been published and it appears that publication will not be continued, describe the incomplete set as appropriate (i.e., give paging for a single volume or number of volumes for multiple volumes). Make a note (see 2.7B10) to the effect that no more volumes have been published.

· DCRB follows AACR2

· None
 
 

DCRB 5C1

To indicate the presence of illustration use the abbreviation "ill." Optionally, disregard minor illustrations. Do not regard illustrated title pages or ornaments (e.g., head-pieces, vignettes, tail pieces, printers' devices) as illustrations. Ornaments which are considered important may be mentioned in a note (see 7C10)
 
 

8 v. : ill.

492 p. : ill.

246 p., 32 p. of plates : ill.
 
 

Optionally, add the graphic process or technique
 
 

ill. (woodcuts)

30 ill. (metal cuts)

AACR2 2.5C1

Give ill. for an illustrated printed monograph. Table containing only words and/or numbers are not illustrations. Disregard illustrated title pages and minor illustrations.
 
 

327 p. : ill.
 
 

AACR2 2.17B1

Describe an illustrated item as instructed in 2.5C. Optionally, add woodcuts, metal cuts, etc., as appropriate.
 
 

: ill. (woodcuts)

: 30 ill. (cuts)

: ill. (woodcuts, some col.)

: ports. (woodcuts)

: ports. (engravings)
 
 

If the item is illustrated by hand or if the illustrations are hand coloured, make a note (see 2.18E)

· DCRB combines both AACR2 rules into a single rule.

· Hand-colored illustrations treated in DCRB 5C3

· Helpful for reference to be made to DCRB 5C3 regarding illustrations by hand and hand-colored illustration.
 
 

When they are considered to be important, specify particular types of illustrations. Use in alphabetical order one or more such terms as the following: coats of arms, diagrams, facsimiles, forms, genealogical tables, maps, music, plans, portraits (use for single or group portraits), samples. Replace the abbreviation "ill." with these terms if the particular types are the only illustrations in the publication.
 
 

492 p. : maps
 
 

Precede these terms with "ill." if the particular types are not the only illustrations.
 
 

492 p. : ill., maps, plans

Optionally, if the illustrations are all of one or more of the following types, and are considered to be important, give the appropriate term(s) or abbreviation(s) in alphabetical order: coats of arms, facsimiles, forms, genealogical tables, maps, music, plans, portraits (use for both single and group portraits), samples. If none of these terms adequately describes the illustrations, use another term as appropriate.
 
 

333 p. : maps.

256 p. : coats of arms, facsims., ports.

147 p. : computer drawings
 
 

If only some of the illustrations are of types considered to be important, give ill. followed by the appropriate term(s) or abbreviation(s) in alphabetical order.
 
 

230 p. : ill., maps, music, ports.

1 v. (loose-leaf) : ill., plans

199 p. : ill., cross sections, forms

· DCRB treats as required what AACR2 treats as optional

· None

Describe colored illustrations as such.
 
 

col. ill.

ill., col. maps, ports. (some col.)

ill. (some col.), maps, plans
 
 

Do not describe hand-colored illustrations as colored unless there is evidence that the publication was issued with the hand-coloring. In either case, mention the hand coloring in a note (see 7C10 and 7C18)

Describe coloured illustrations (i.e., those in two or more colours) as such.
 
 

: col. ill.

: ill., col. maps, ports. (some col.)

: ill. (some col.), maps, plans

: ill (chiefly col.), plans
 
 

AACR2 2.17B1

Describe an illustrated item as instructed in 2.5C. Optionally, add woodcuts, metal cuts, etc., as appropriate.
 
 

: ill. (woodcuts)

: 30 ill. (cuts)

: ill. (woodcuts, some col.)

: ports. (woodcuts)

: ports. (engravings)
 
 

If the item is illustrated by hand or if the illustrations are hand coloured, make a note (see 2.18E)

· DCRB treats the two AACR2 rules as one.

· DCRB does not use the prescribed punctuation in its examples

· AACR2 2.17B1 at end address two separate issues: illustration by hand and hand coloring. DCRB addresses only hand coloring.

· DCRB somewhat ambiguous on description of hand-colored illustrations as published. Directs information to be given in note, but also implies that something like "hand-col. ill." or "ill. (hand col.)" might be permissible for this area.

· DCRB should use prescribed punctuation in its examples

· Re illustration by hand and hand-coloring of illustrations, DCRB might rephrase last part of rule as "Do not describe an item illustrated by hand as hand-illustrated or hand-colored illustrations as colored. Record the presence of hand-illustrations or hand-colored illustrations in a note, regardless of whether the illustrations were drawn or hand-colored as issued, or drawn or hand-colored independently subsequent to publication."
 
 

Give the number of illustrations when their number can be ascertained readily (e.g., when the illustrations are listed and their numbers stated). Count an unnumbered illustration repeated in the publication as one rather than as two or more.
 
 

94 ill.

ill., 8 facsims.

1 ill., 1 map

Give the number of illustrations if their numbers can be ascertained readily (e.g., when the illustrations are listed and their numbers stated).
 
 

: 48 ill.

: ill., 12 maps

: ill., 3 forms, 1 map

· DCRB follows AACR2

· DCRB does not use prescribed punctuation in its examples

· DCRB adds issue of unnumbered repeated illustrations, and does not count the repeated/duplicated unnumbered illustrations. Very time consuming to determine. What about something like the Nuremberg Chronicle that repeatedly duplicates the same illustrations for different uses? DCRB rule is essentially counting "works," not physical illustrations in this case. But this section is on physical description.

· DCRB should count all iterations of illustrations.

· DCRB should incorporate prescribed punctuation in its examples
 
 
 
 

When some or all of the illustrations appear on the endpapers, make a note of this fact.
 
 

ill., maps

Note: The maps are on endpapers.

· AACR2 has no analogue, although the DCRB concordance states that it should be AACR2 2.5C5. But it is not. See below.

· Note would read better if simply stated: "Maps on endpapers."

· Use prescribed punctuation in example

· DCRB 5C5 should be expanded to include some direction on recording "decorated" as opposed to "illustrated" endpapers. Does not appear in AACR2, but records often note prominent decoration on endpapers.

· Revise DCRB concordance
 
 

When a publication consists entirely or mainly of illustrations, account for them with "all ill." or "chiefly ill." When the illustrations are all or chiefly of one type (see 5C2), use the name of the type instead of "ill."
 
 

518 p. : all ill.

518 p. : chiefly maps

Describe illustrative matter issued in a pocket inside the cover of an item in the physical description. Specify the number of such items and their location in a note (see 2.7B10 and 2.7B11).
 
 

: ill., col. maps

Note: Four maps on 2 folded leaves in pocket
 
 

AACR2 2.5C5

If the publication consists wholly or predominantly of illustrations, give all ill. or chiefly ill., as appropriate. Optionally, if those illustrations are all of one type, give all [name of type] or chiefly [name of type].
 
 

: all ill.

: chiefly maps

· DCRB concordance states DCRB 5C6 to be parallel to AACR2 2.5C6. Not so. Rather, DCRB 5C6 is parallel to AACR2 2.5C5

· DCRB and AACR2 2.5C5 differ in phrasing, but are identical in principle

· DCRB should adopt phrasing of AACR2 2.5C5

· Revise DCRB concordance 

Describe illustrations issued in a pocket attached to the publication in the illustration statement. Indicate the location, and when necessary clarify the number of illustrations in a note (cf. also 5E2)
 
 

ill., 4 maps

Note: The maps are in a pocket
 
 

12 maps

Note: Four of the maps on 2 folded leaves in pocket
 
 

[Does not exist]
 
 

AACR2 2.5C6

Describe illustrative matter issued in a pocket inside the cover of an item in the physical description. Specify the number of such items and their location in a note (see 2.7B10 and 2.7B11).
 
 

: ill., col. maps

Note: Four maps on 2 folded leaves in pocket

· DCRB concordance states DCRB 5C7 to be parallel to AACR2 2.5C7, but this does not exist. Rather, parallel to AACR2 2.5C6.

· DCRB 5C7 and AACR2 2.5C6 differ in phrasing, but in agreement. DCRB more precise.

· In DCRB replace "illustration statement" with "statement of illustration"

· Use prescribed punctuation in DCRB examples 

DCRB 5D1

Give the height of a publication (based on the copy in hand) in centimeters exact to within one centimeter, counting a fraction of a centimeter as a full centimeter. When a publication measures less than 10 centimeters, give the height in millimeters.
 
 

18cm.

(A publication measuring 17.1 centimeters in height)
 
 

99 mm.

(A publication measuring between 98 and 99 millimeters in height)
 
 

12 cm. bound to 20 cm.
 
 

When a publication is bound or inserted in a library binding, measure the height of the publication itself.
 
 

For publications issued before 1801, add the bibliographical format of the publication in parentheses following the size statement whenever the format can be determined. If desired, give the format also for later publications. Give the format in abbreviated form (fol., 4to, 8vo, 12mo, etc.; use 1 for volumes made up of unfolded sheets.
 
 

20 cm. (4to)

(A publication in quarto)
 
 

20 cm. (4to and 8vo)

(A publication consisting of a mixture of quarto and octavo sheets)
 
 

AACR2 2.5D1

Give the height of the item in centimetres, to the next whole centimetre up (e.g., if an item measures 17.2 centimetres, give 18 cm.). Measure the height of the binding if the volume is bound. Otherwise, measure the height of the item itself. If the item measures less than 10 centimetres, give the height in millimetres.
 
 

AACR2 2.17C. Dimensions
 
 

AACR2 2.17C1

Give the dimensions of the item as instructed in 2.5D. Add the format to the dimensions of a volume in an abbreviated form (e.g., fol., 4to, 8vo, 12mo)
 
 

; 23 cm. (4to)

; 20 cm. (8vo)

; 33 cm. (fol.)

; 23 cm. (4to)

; 1 sheet ; 48 x 27 cm.

· DCRB 5D1 and AACR2 2.5D1 and 2.17C1 comparable

· First para. of DCRB 5D1 not as clearly expressed as first line of AACR2 2.5D1

· DCRB does not provide an example, as AACR2 2.17C1, for an instance of a single sheet. Statement is vague.

· Revise first para. of DCRB 5D1 to be more clear

· Use prescribed punctuation in DCRB examples

· DCRB should provide a single sheet example as does AACR2 2.17C1, e.g., " 1 sheet ; 48 x 27 cm.
 
 

When the width of a volume is greater than the height or less than half the height, give the height followed by the width, separated by a multiplication sign.
 
 

20 x 32 cm.

20 x 8 cm.

If the width of the volume is either less than half the height or greater than the height, give the height X width.
 
 

; 20 x 8 cm.

; 20 x 32 cm.

· DCRB reverses AACR2's order. DCRB clearer.

· Replace "when" with "if"

· Use prescribed punctuation in DCRB examples.
 
 

When the volumes of a multivolume set differ in size, give the smallest size and the largest or larger size, separated by a hyphen
 
 

24-28 cm.

If the volumes in a multipart item differ in size, give the smallest or smaller size and the largest or larger size, separated by a hyphen.
 
 

; 24-28 cm.

· Why does DCRB omit the comparative for the small size? For that matter, why is any comparative necessary? Smallest and largest seem sufficient.

· Omit comparative for large in DCRB

· Replace "when" with "if"

· Use prescribed punctuation in DCRB example
 
 

When a volume consists of separate physical units of varying height bound together, give the height of the binding only.

If the item consists of separate physical units of varying height bound together, give the height of the binding only.

· DCRB and AACR2 agree

· Replace "when" with "if" and "volume" with "item" (?).
 
 

Give both the height and the width of a single-sheet publication issued unfolded. When a sheet is issued in folded form, but designed to be used unfolded (e.g., with the chief part occupying a whole side of the sheet), add the dimensions of the sheet when folded.
 
 

1 sheet ([1] p.); 48 x 30 cm. folded to 24 x 15 cm.
 
 

1 folded sheet ([8] p.) ; 18 cm.
 
 

Give the height and the width of a single sheet. If such a sheet is designed to be folded when issued, add the dimensions of the sheet when folded.
 
 

; 48 x 30 cm. folded to 24 x 15 cm.
 
 

If the sheet is designed to be read in pages when folded, describe it as 1 folded sheet and give the number of imposed pages and the height of the sheet when folded.
 
 

1 folded sheet (8 p.) ; 18 cm.

· DCRB and AACR2 comparable

· DCRB presumes from the start that a single-sheet publication will be folded, though not necessarily as published.

· AACR2 oddly placed, explaining discrepancy of numeration

· DCRB should open as AACR2 by addressing a single-sheet publication without consideration of folding.

· DCRB example wants a space after parens. 

AACR2 5E1

When a publication and its accompanying material are issued simultaneously (or nearly so) and are intended to be used together, give the number of physical units in arabic numerals and the name of the accompanying material at the end of the physical description.
 
 

272 p. : ill. ; 24 cm. (8vo) + 1 price list
 
 

Optionally, give the physical description of accompanying material in parentheses following its name.
 
 

212 p. : ill. ; 24 cm. (8vo) + 1 atlas (38 p., 19 leaves of plates : col. maps ; 37 cm. (fol.))
 
 

272 p. : ill. ; 25 cm. (8vo) + 1 map (col. ; 65 x 40 cm.)
 
 

AACR2 2.5E1

Give the details of accompanying material as instructed in 1.5E.
 
 

271 p. : ill. ; 21 cm. + 1 answer book
 
 

271 p. : ill. ; 21 cm. + 1 v. (37 p., 19 leaves : col. maps ; 37 cm.)
 
 

271 p. : ill. ; 21 cm. + 1 sound disc (25 min. : analog, 331/3 rpm, mono. ; 12 in.)
 
 

AACR2 1.5E1

Give details of accompanying material (see Glossary, appendix D) in one of the following ways:

a) make a separate entry

or c) make a note (see 1.7B11)
 
 

Accompanied by : A demographic atlas of north-west Ireland. 39 p. : col. maps ; 36 cm. Previously published separately in 1956
 
 

Teacher's guide / by Robert Garry shirts. 24 p.
 
 

Accompanied by filmstrip entitled: Mexico and Central America
 
 

387 p. : ill. ; 27 cm. + 1 set of teacher's notes
 
 

32 p. : col. ill. ; 28 cm. + 7 maps
 
 

200 p. : ill. ; 25 cm. + 2 computer disks
 
 

271 p. : ill. ; 21 cm. + 1 atlas
 
 

1 stereograph reel (12 pairs of fr.) : col. + 1 pamphlet
 
 

1 score (32 p. ; 26 cm. + 3 sound cassettes
 
 

1 computer disk; 51/4 in. + 1 demonstration disk + 1 set of user's notes
 
 

1 stereograph reel (12 pairs of fr.) : col. + 1 v. (12 p. ; ill. ; 18 cm.)
 
 

1 filmstrip (70 fr.) : col. ; 35 mm. + 1 v. (39 p. ; 22 cm.)
 
 

271 p. : ill. ; 21 cm. +1 atlas (95 p. : 85 col. maps ; 32 cm.)
 
 
 
 

· DCRB follows AACR2 1.5E1, method d and option.

· See earlier DCRB 1.5A1 re accompanying materials and multiple plus signs.

· Replace "when" with "if"

· Some indication of the possibility of using mulitple plus signs desirable

When accompanying material is issued in a pocket attached to a publication, designate the location in a note. Do not treat illustrative materials in a pocket as accompanying materials (see 5C7)

If the accompanying material is issued in a pocket inside the cover of the publication, give its location in a note (see 2.5C6, 2.7B10, and 2.7B11)

· DCRB and AACR2 comparable

· Replace "when" with "if."