Library and Archival Security Resources Directory

Note: These resources are provided as a public service and no endorsement of any products or services by ALA or any of its affiliates is implied.

Readers are invited to send notices for possible inclusion on the list to the page editor, Rachel A. D'Agostino.

Section I: Publications:

Association of College and Research Libraries/RBMS. Guidelines Regarding Security and Theft in Special Collections. 2009. Combines and replaces the Guidelines for the Security of Rare Book, Manuscript, and other Special Collections (2006) and the Guidelines Regarding Thefts in Libraries (2004). Current guidelines posted at: http://www.ala.org/acrl/standards/security_theft

ACRL Code of Ethics for Special Collections Librarians; supersedes ACRL Standards for Ethical Conduct for Rare Book, Manuscript, and Special Collections Libraries and Librarians, with Guidelines for Institutional Practice in Support of the Standards, 2nd edition, 1994. Posted on the RBMS website: http://www.rbms.info/standards/code_of_ethics.shtml

Association of College and Research Libraries. Guidelines on the Selection of General Collection Materials for Transfer to Special Collections. In: C&RL News 54:11 (December 1993; revised on 23 June 1999 and again in 2008). Current guidelines posted at: http://www.ala.org/acrl/standards/selctransfer

Association of College and Research Libraries. ACRL/RBMS Guidelines for Interlibrary and Exhibition Loan of Special Collections Materials. 2012. Replacing the ACRL Guidelines for Borrowing and Lending Special Collections Materials for Exhibition (2005) and ACRL Guidelines for the Interlibrary Loan of Rare and Unique Materials (1994, rev. 2004). Current guidelines posted at: http://www.ala.org/acrl/standards/specialcollections

Society of American Archivists. Libraries and Archives: An Overview of Risk and Loss Prevention (1994)

Society of American Archivists. Protecting Your Collections: A Manual of Archival Security (1995).

American Library Association Map and Geography Round Table. Map Collection Security Guidelines, revised by the MAGERT Task Force on Library Security for Cartographic Resources. Current guidelines (2010) posted at: http://www.ala.org/magirt/sites/ala.org.magirt/files/content/publicationsab/MAP%20COLLECTION%20SECUR.pdf

Thefts of Early Maps and Books. http://www.maphistory.info/thefts.html

Section II: Other Resources:

International Association of Professional Security Consultants
http://www.iapsc.org/ . Tel: 949-640-9918; fax 949-640-9911.
Includes listing of professional security consultants with varying areas of expertise. Members of the organization cannot sell anything or represent any security firm.

Archives and Security Bibliography (Draft)
http://www.archives.gov/research/alic/reference/archives-resources/security.html
This document, dated 6/27/02, is attributed to Nicole Gordon of the Office of Regional Records Services. The page is contained within the website for the Archives Library Information Center (http://www.archives.gov/research/alic/), and is part of NARA (http://www.archives.gov/).

ACRL/RBMS Security Committee. http://www.rbms.info/committees/security/index.shtmlCurrent chair: Alvan Bregman

Exlibris electronic discussion list: List is open to subscribers only, but subscription is open to all. To subscribe, see instructions at http://www.lsoft.com/scripts/wl.exe?SL1=EXLIBRIS-L&H=LISTSERV.INDIANA.EDU;
Has extensive web archives that include security topics available at https://list.indiana.edu/sympa/arc/exlibris-l.
For further information, contact moderator
Everett Wilkie at: ewilkie@ix.netcom.com.

Archives & Archivists Electronic Discussion list. Often includes discussions about library security. SAA membership is not required, but participants must register with SAA. To subscribe, see instructions at http://www.archivists.org/listservs/arch_listserv_terms.asp

Federal Bureau of Investigation, Art Theft Program. http://www.fbi.gov/about-us/investigate/vc_majorthefts/arttheft/arttheft

Los Angeles Police Dept. Art Theft Detail. http://www.lapdonline.org/art_theft_detail

Saving Antiquities for Everyone (SAFE). Sponsors occasional conferences on stolen rare books. http://www.savingantiquities.org/

Section III: Secret Marking Technology:

For more information about several of the currently available secret marking technologies, see the following web sites.

Microembossers: http://www.microstampusa.com/
See especially the "Trace Mark" identification stamp, http://microstamp.us/index.php?%20%20main_page=product_info&cPath=23&products_id=89

Microtaggants: http://microtracesolutions.com/taggant-technologies/

Microdots: http://www.datadotdna.com/

Section IV: Addresses for Reporting Thefts:

Antiquarian Booksellers Association of America, 20 West 44th St., Suite #507, New York, NY 10035-6604. 212-944-8291; (fax) 212-944-8293; email: hq@abaa.org. The ABAA circulates reports of thefts through its listserv and maintains a stolen books database with a report form at http://www.abaa.org/books/abaa/databases/stolen_search.html

ACRL/RBMS Security Committee.  See contact information provided above.

Art Loss Register.  For-profit database with charge for listing and searching entries (unless these are submitted through Interpol). http://www.artloss.com/

Archives & Archivists Electronic Discussion List:  See above for information.

DeRicci Project, Directory of Institutions in the United States and Canada with Pre-1600 Manuscripts: dericci@aol.com; For more information, see http://www.bibsocamer.org/bibsite/conway-davis/pre-1600.mss.holdings.pdf

International League of Antiquarian Booksellers (ILAB). Send theft reports and requests for database searches to: secretariat@ilab.org (Reporting and searching limited to members; for more information, visit http://www.stolen-book.org/index.php)

International Antiquarian Mapsellers Association “Missing and Stolen Map Database”: http://www.missingmaps.info. This is open to the public, but use of the report form does require site registration.

Interpol. Investigates international thefts of cultural property. Submit reports via Interpol liaison at state or provincial level or via F.B.I. http://www.interpol.int/Crime-areas/Works-of-art/Works-of-art

Library Security Officers List. Closed non-discussion electronic list for theft reporting and limited to library security officers only. The LSO list is currently dormant.

Museum Security Network. http://www.museum-security.org/. Moderator Ton Cremers: toncremers@museum-security.org

Professional Autograph Dealers Association. P.O. Box 1729W · Murray Hill Station · New York,  NY 10016 · USA  Website: http://www.padaweb.org/

Society of American Archivists. 17 North State Street, Suite 1425, Chicago, IL 60602-4061, tel 312/606-0722, fax 312/606-0728, toll-free 866/722-7858; email: nbeaumont@archivists.org; Website: http://www.archivists.org/.  This organization has several books in print on special collections/archives security. It also has a security-related round table and discussion list. These are open only to SAA members.  For more information, see http://saa.archivists.org/4DCGI/committees/SAATBL-SECUR.html?Action=Show_Comm_Detail&CommCode=SAA**TBL-SECUR&Time=1802034258

 

Section V: Disaster Preparedness:

Smithsonian Institution Staff Disaster Preparedness Procedures, prepared by Office of Risk Management, October 1992, revised, October 1993. http://www.archives.gov/preservation/emergency-prep/disaster-prep-procedures.html

Northeast Document Conservation Center
100 Brickstone Square, Andover, MA 01810-1494
978-470-1010; fax 978-475-6021
http://www.nedcc.org/home.php
They maintain a “Disaster Assistance” services page at: http://www.nedcc.org/disaster/disaster.php.