RBMS Manual / Organization / Archivist
Responsibilities: An RBMS member is appointed to serve as section archivist/records manager following the same procedures used for RBMS committee appointments. The archivist/records manager
- Studies the organizational structure of RBMS, analyzes the life cycle of RBMS committee records.
- Establishes retention and disposal schedules for the records of each standing and task force committee.
- Performs a retrospective survey of post-1982 RBMS committee records currently in the hands of past committee chairs.
- Makes recommendations for the transfer of non-current RBMS committee records to the ALA Archives using both the Donation and Transfer Guidelines for the ALA archives (http://www.library.illinois.edu/archives/ala/Donating%20to%20the%20Archives/) and the policy statement on Archives in the ACRL Guide to Policies and Procedures (Chapter 12: Policy Statements).
- Implements the records management procedure for RBMS officers as outlined below.
Records Management Policy for RBMS Officers: The incoming officer receives records of immediate predecessor, outgoing officer transfers records of his/her creation to immediate successor, outgoing officer transfers records created by his/her immediate predecessor to the RBMS archivist/records manager for review and transfer to the ALA Archives.
Comment: The position was created by the Executive Committee, June 1989. The RBMS Archives are housed in the University Archives at the University of Illinois, Urbana-Champaign, with the other ALA Archives.
Coordination: With the University Archives at the University of Illinois at Urbana-Champaign, the RBMS Executive Committee, and with other RBMS committee and discussion group chairs and liaisons.
Note: A statement of RBMS policy and procedures for records retention should be prepared for the RBMS Manual.